How to Insert a Page into a PDF
People who professionally work with PDFs need to know how to insert a page into a PDF file. For example, your company might have to add the articles of a new contract, or more personal data at the request of additional authentication, or update a job description – anywhere you need to add more text after the last page.
Still, anyone who has worked with PDF documents knows that it isn’t nearly as easy to add a page to the end of a PDF as we would like it to be.
The difficulty lies in modifying the PDF itself. This file type was originally designed for a high-quality and accurate display of the content on all devices.
Nonetheless, it is possible to insert extra PDF pages. If you proceed with reading, you will get acquainted with step-by-step guidance on adding pages to PDF using a free PDF editor for Windows, macOS, as well as online.
How we picked PDF page inserters
For this article, we selected 4 free methods that are suitable for those unfamiliar with editing PDF documents.
The described PDF editors are designed for different user's needs - for Windows PCs, macOS, and as an online platform.
Additionally, the described methods are the most popular among the options people pick to modify their documents, including adding a page to a PDF.
Insert a page into a PDF on Windows
Adding pages to a PDF is an easy way to ensure that your document is up-to-date and looks appealing. If you are a Windows user and need a program to insert new PDF pages to a file, try Icecream PDF Editor.
Below are the guidelines for using the application:
- Download PDF editor for Windows PC and install it on your computer.
- Open the PDF to insert pages. To do so, click the "Open..." button in the center of the program's window or use the Ctrl + O hotkey.
- In the "Pages" menu at the top, choose the "Add page..." option. Alternatively, hit the Ctrl + Shift +N hotkey combination.
- Specify page size and orientation to add a blank page to the PDF selected. A new page is now successfully added to your document!
As you can see, to add a page to a PDF you only need to press two hotkey combinations to use the PDF page inserter. In addition, this PDF editor offers a complete set of tools for full document editing, such as annotating a PDF. Above that, you can add new text, graphic objects, images, and more!
Advantages and additional features of the PDF editor
- With the "Manage Pages" mode, you can delete, copy, extract, cut PDF pages, and more.
- This PDF editor is adapted to any user, as it has a thoughtful and intuitive interface. It can be used by both a beginner and a professional with extensive experience working on PDF documents.
- Software can easily fill in PDF forms.
- Inserting pages into a PDF is fast and efficient, so you can save time.
- Compatibility with all versions of Windows operating systems allows you to use the program on most PCs.
With the Icecream PDF Editor you can insert pages into a PDF in a fast and convenient way. The application of these skills is numerous. As such, you may need to print out several copies of documents and insert space for notes. In this case, you should definitely consider getting the editor for your Windows computer.
Add a page to a PDF on Mac
For users of Apple devices, there is even an easier approach to inserting new pages into a PDF. All you need to do is the default application Preview.
Here is a guide on how to insert a page into a PDF with this program:
- Open the desired PDF to insert pages with the app.
- Click the "Edit" menu and find the option "Insert".
- Choose the desired option: you can add a "Page from file..." or insert a "Blank page". If you pick the first option, select the PDF from which pages need to be transported.
- Rearrange the order of your pages if needed.
Just like that the new pages will be added to your document in their designated location. With Preview you can also edit a PDF to make small changes, such as changing or adding text, highlighting certain points in various colors, etc.
Beware, however, that all the changes you make will be saved automatically. Hence, if you want to keep the original file, make a copy of it before you begin adding pages to a PDF document. Apart from this, the software is the optimal choice of a PDF page inserter for Mac users.
Add pages to a PDF on Windows and macOS
LibreOffice Draw is a free vector graphics editor that offers a range of features for creating and editing diagrams, flowcharts, and even PDF documents. The software is available for both Windows and macOS.
Step-by-step guide on how to add pages to a PDF using this application:
- Go to the official website and download the version for your operating system.
- Once you install and launch the program, go to "File" > "Open". Navigate to the desired file and select it.
- To insert a page in your PDF, right-click in the thumbnail panel on the left side and click "New Page".
- You can now add text, images, shapes, or any other elements you need.
- To save your edited document, hit "File" > "Export As" > "Export as PDF".
It’s also open-source, which is to say that its code can be seen and manipulated by anyone. Say if they want to use it for personal use or to fix a bug, or to add a function or increase speed.
LibreOffice Draw is a fairly powerful program. It makes the process of editing PDFs, including adding new pages, so much easier, regardless of which operating system you are using.
Insert pages into a PDF online
If you need to quickly add a page to a PDF but do not have the time to install a new app on your computer, you may be able to do it directly on the internet with a free tool. The editing feature of iLovePDF makes adding new pages to a PDF document really simple: delete or rearrange existing pages and add new ones.
Here's a guide on adding pages to PDF with this service:
- Go to the iLovePDF website in your browser. On the main page, pick the tool "Organize PDF".
- Upload your file by clicking on the "Select PDF file" button. Pick the PDF file for which you intend to add a page and the document that contains the page you need to add to the PDF.
- Manually drag the needed page to the place where you need it to be in the document. Delete those pages you do not need.
- Hit "Organize" at the bottom right corner.
- Download the new file.
Voilà! Now in your PDF document are all the important information already embedded. You just have added some pages to your PDF file.
The only disadvantage is that you’ll have to work hard if your document consists of several pages and you are working with large documents. For such a job, you may want to extract the page from the file and then insert it into the new one.
Overall, iLovePDF is an easy, free tool for pages insertion in PDF without any extra program or software download and install. You could do it online in a short time. It could response you fast and safely. You don't have to worry about your files security.
Tips
- Make sure to create a backup copy of your original PDF file to avoid losing data before you begin editing your PDF.
- Choose between adding a blank page or importing an existing file. This depends on what you are putting in the document and how you want it to be structured.
- Review the changes to make sure that everything as smoothed out as possible after inserting pages into your PDF. And that it doesn’t significantly change the flow of your document.
- There are tools that might have more sophisticated features such as page numbering, annotations or merge capabilities.
- Check these out to see if you need to enhance your document any further.
- If you’re writing with others, or want to leave a trace of edits, version control or annotation might let you save comments as you go.
- Making the changes, save the document. Pick a filename that will make it easy for you to find again later.
FAQ
Now that you know how to insert a page into a PDF, you may wonder what else you can do while manipulating files of this format.
- Can I replace a page in a PDF?
- If you have to replace a certain page in a PDF, you can do this easily. Either add before or after the newly inserted one the appropriate delete PDF page(s) if you don’t need it any more.
- I wonder if I can shift sizes of sheets once I create new pages for my PDF?
- Yes, you can reorder pages in your PDF file using the PDF Editor. You can do this in Manage pages mode.
- Can I insert several pages simultaneously into a PDF?
- Yes, the PDF Editor supports batch uploading. Also, if you need to insert all pages of one PDF into another PDF, you can choose to merge two PDFs together instead.
- Can I add a page to a PDF from a different file format?
- If you wish to join an image with a document, you can insert it as an image to a blank page of the PDF. Alternatively, convert the image to PDF and then insert the needed PDF page into it.
- How can I add an image to a PDF?
- You can insert a picture into the PDF with the "Add image" button of the "Edit" mode. You can add images, resize, rotate, and reposition them on the page.
- Can I edit the text in my document after inserting pages into a PDF?
- Yes, you can edit the existing text in a PDF. It is a relatively easy task that can be completed within the "Edit" mode of the PDF Editor.
- Can I set a different orientation after I use the PDF insert page instrument?
- Yes, you can rotate your PDF file by using the appropriate tool of the "Manage Pages" mode.
- Is there any way to protect my PDF processed through PDF page inserter from unauthorized changes?
- Yes, you can safeguard your document from any unapproved alterations by password-protecting PDF and digital signatures via the PDF Editor.
Conclusion
By learning the methods described above to insert pages into PDFs, you can correct your document’s structure, improve its appearance, and make it easier to work with.
Do it on a Windows PC, on a MacOS computer, or with an online platform regardless of what operating system you use.
Explore the many options you have and decide which PDF page inserter fits your needs best. The choice is yours!
Icecream Apps Staff Writer
