How to Record a Webinar


In today's age of digital technology, many people prefer to study online. Even at universities, fully online degree programs have been developed where all the communication with the teacher takes place via the Internet.

If you are an instructor of some kind, you may wonder how to record a webinar for your audience. In this article, we will provide you with all the needed knowledge: from what software to use to the best webinar recording practices.

How to record a webinar

To record your video in good quality, you need a reliable webinar recorder. Icecream Screen Recorder allows you to make high-quality videos of your classes and lectures.

The program is equipped with all the tools you need for this and does not take up much space on your PC's hard drive. It is simple and easy to use.

Follow the guide below to make a recording of a webinar:

  1. Download the video recording software and install it to your computer.
  2. Start the webinar with the preferred app to host online meeting and open full-screen mode for the best picture quality.
  3. Press the "Capture Video" button on the control panel to begin.
  4. At the end of the recording, click "Stop". A new window in which you can enter the file name and choose the video format will appear.
Icecream Screen Recorder main window


  • User-friendly and understandable interface does not require further study.
  • A built-in video editor helps quickly improve your recordings.
  • Feature to schedule recording allows you to focus on final preparations after finishing all the technical tasks.
  • Flexible audio and video settings are available for the output video file.


  • Even though it can record a webinar on macOS, it's best suited for Windows PCs.

Webinar vs. meeting

Are you looking to record a virtual event but unsure whether to host a webinar or a meeting? Each option offers distinct benefits and the best choice will depend on your requirements and objectives.

PurposeEducational or promotional eventsVirtual gatherings for collaboration and discussion
Presentation FormatHosts presenting through slides, videos, and live demosInteractive discussions with video conferencing, chat, and file sharing
Recording QualityHigher quality with advanced features like screen sharing, polls, and Q&A sessionsGood quality that is suited for casual and collaborative environments
Recording OptionsTypically allows automatic recording for easy distributionMay require manual setup or third-party software for recording
Considerations for RecordingIdeal for workshops, seminars, and product demosBetter for group discussions and brainstorming sessions

Whichever option you choose, make sure to have a good recording software in place to capture and share your valuable content with your audience.

Tips on recording a webinar


  • Test your equipment beforehand. Check your internet connection, microphone, and camera to ensure everything is working properly before starting.
  • Use a good-quality microphone. A professional microphone can make a huge difference in the sound of your recording.
  • Consider using a webcam. Adding webcam video to your webinar can make it more engaging for viewers and help them connect with the presenter.
  • Have a backup plan. In case of technical difficulties, have a backup plan ready such as recording with a secondary device or having a co-host who can take over if needed.


  • Have a clear agenda. Plan out the structure and content of your webinar beforehand to ensure a smooth flow and avoid any last-minute confusion.
  • Prepare a script or outline. While it's crucial to sound natural and refrain from reading verbatim, utilizing an outline or notes can assist in maintaining focus and addressing all essential points.
  • Record in a quiet environment. Find a quiet and distraction-free location to ensure good audio quality and minimize interruptions.
  • Have a moderator or assistant. Having someone who can handle technical issues, monitor chat rooms, and assist with interactive features can make the recording process smoother.
  • Keep the webinar concise. Aim for a maximum of 45-60 minutes for the recording to avoid losing viewer interest.


  • Use interactive features. Many platforms offer interactive features such as polls, Q&A sessions, and chat rooms that can make the recording more engaging for viewers.
  • Sharing screen wisely. If you plan on sharing your screen during the webinar, make sure to close any unnecessary tabs or windows to avoid distractions.
  • Make use of visuals. Incorporate visual aids such as making a presentation to enhance the viewers' experience.
  • Encourage audience participation. Engage with your audience by asking questions, responding to comments, and encouraging them to participate in polls or Q&A sessions.


  • Edit the recording before sharing. Take some time to revise the recording as necessary. This can include cutting out any technical difficulties or adding relevant visuals.
  • Provide access to the recording. Make sure to share the recorded webinar with your audience so they can access it later or for those who couldn't join the live session.
  • Consider offering additional resources. Along with the recording, consider providing additional resources such as links for further reading.
  • Learn from feedback. Ask for feedback from viewers to improve future webinars and make them more valuable for your audience.


What equipment do I need to record a webinar?
A computer or laptop with a reliable internet connection, a microphone, and a webcam are the basic equipment needed.
Can I record a webinar on my phone?
Yes, some webinar platforms have mobile apps that allow you to record webinars on your phone. Despite this, it is suggested to employ a computer for superior video and audio performance.
Is it possible to record a webinar without the attendees knowing?
It is highly recommended to inform your attendees beforehand for transparency and consent purposes. Moreover, in some cases, it's illegal to record someone without their permission.
Can I post my archived webinar on social media or other platforms?
Yes, you can later share it on social media or alternative platforms. Most webinar recording software gives you the ability to save your recorded webinar in different file types for further use.
Can I schedule a webinar to be automatically recorded?
Yes, the scheduling feature will allow you to set the timer for your webinar to automatically be recorded. This can be helpful if you are unable to manually start the recording during the live session.

Final thoughts

We have reviewed a way to record a webinar on a PC along with providing some tips for making the best of your online event.

Of course, the choice of the program is always up to the user, based on their needs, skills, and the complexity of the task. However, with Icecream Screen Recorder, you will save time and effort while creating a perfect webinar recording.

Rean Uehara

Expert Tech Writer

Rean is a tech enthusiast, digital marketer, operations specialist, and eCommerce coach who focuses on distributed teams. He began working remotely on web-related projects in 2010 and has never looked back. His articles published on Hongkiat, so his authoritative opinion on technology can be fully trusted.
4 min read
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