Outlook Alternative: Top 5 Options

Outlook alternativeMicrosoft Outlook software has been dominating the email client market for years thanks to its innovative approach and pioneering presence. However, it’s a good idea to search for an Outlook alternative since this mail client has some severe limitations as well. Mostly, the high cost for personal Outlook plan. That’s why we’re are today with 5 spectacular Outlook alternatives. Let’s jump right in.

1. Gmail by Google – Outlook alternative from Google

Gmail - most popular Outlook alternative

Whenever we think about the best email client, the first thing that pops into our minds is Gmail. Google has taken over the email space with this web-based platform to cater to individual needs. It’s free, it’s dynamic, and it does what you need it to. But did you know that it has an enterprise solution by the name of Google Workspace as well?

Formerly known as G Suite, Google Workspace is a wonderful choice for your business and a very good alternative to Outlook. Depending on the plan you choose, you can get anywhere from 30 GB to unlimited storage on cloud servers. Check out our review of the best WeTransfer alternatives to store files online. All of the Google Workspace plans are integrated with features like Google Meet, Google Room, and Google Chat.

Along with all the features you can enjoy with the free version, Google Workspace comes with custom domains, a website builder took, over the top security features, and a workflow optimization tool.

The Business Starter plan of this Outlook alternative starts at only $6/month which is very affordable compared to Microsoft mail.

OS: Web-based, Windows, MacOS, iOS, Android
Licensing: Monthly subscription starts at $5.40
Our Rating: 10 / 10

Pros Cons
  • Outlook alternative with flexible pricing
  • All-in-one interface for email marketing
  • Integration with other Google apps and services
  • 24/7 support
  • There have been complaints about Google Meets integration

2. eM Client – Outlook alternative for Windows and Mac

eM Client

When it comes to enterprise-grade Outlook alternatives, the eM client has been a name of trust and reliability. The user interface of this email client for Windows and Mac is very straightforward and intuitive. Inherent features found in Microsoft Outlook email application like built-in calendaring, managing appointments, managing contracts, instant messaging, etc. are all present in eM Client as well.

Moreover, this alternative to Outlook offers PGP encryption for maximum security and automatic backups to keep your data safe. Refer to our online safety tips to defend yourself while browsing. eM client works flawlessly on both Windows and Mac machines. The default integration features of this email client allow you to connect your eM workspace with other host email services like Gmail, GoDaddy, and Hotmail!

You can use the eM client for your personal needs as well as your business needs. The personal plan is a free email client. And for business use, you pay $109.95. The Business plan has support for up to 10 devices. If you want something in the middle, there is a professional suite for individuals as well that costs $24.95 only!

OS: Windows, MacOS
Licensing: Free; Monthly subscription starts at $24.95
Our Rating: 9 / 10

Pros Cons
  • Opportunity to purchase lifetime license
  • Affordable Outlook alternative
  • Built-in functions that you can use without the internet
  • Account prioritize options
  • Not suitable for large-scale businesses

3. Apple Mail – Outlook alternative for macOS and iOS

Apple Mail - Outlook alternative from Apple

This Outlook alternative is immensely popular among Apple users, as the name already suggests. It’s often known as ‘Mail’ among users as well. One of the primary reasons behind its popularity is the simplicity of the email client. With a very clean and minimalistic design, it’s one of the best free Outlook alternatives.

However, some consider it to be ‘too simple’ due to its lack of functionality. It’s somewhat true because the base version of the free email client comes with bare minimum requirements like email sorting, archiving, etc. But you have full freedom to install as many add-ons as you like to cater to your business needs.

Another drawback of this email client is that it’s only compatible with Apple devices. So, if you’re a Windows or Android user, you cannot use this outlook alternative. You can however use some other email services of your choice. On the bright side, the Apple Mail is completely free with macOS, iOS and watchOS!

OS: MacOS, iOS, watchOS
Licensing: Free
Our Rating: 9 / 10

Pros Cons
  • Amazing spam filter
  • Supported across all Apple devices
  • Option to use aliases
  • 2-factor authentication for added security
  • Limited cloud storage of 5GB
  • Outlook alternative for Apple users only

4. Mailbird – Outlook alternative for multiple emails

Mailbird email client

If you’ve been looking for an alternative to Outlook, be sure to check Mailbird out! You get total flexibility over how you want to sync your business accounts, the layout of the interface, and what apps you want to integrate with your email client.

One of the primary features of Mailbird is the unification of your mail accounts. Known as the ‘Unified Inbox’, you can control all of your email accounts from the same inbox of this Outlook alternative! You can selectively snooze mails to speed up your workflow, add custom sounds to each of your accounts, and so on. All in all it’s a great productivity tool to help you out.

Mailbird is one of the most feature-rich email clients out there with the top of line customization and 24/7 customer support. It even has a dark theme to cope with the modern trend of darkening your screens!

In terms of pricing, this Outlook alternative is probably the most affordable option. For your personal use, you only have to pay $3.25 a month! And for business purposes, the cost goes up to $3.44 a month! It’s a great upgrade because you get features like email tracking, bulk order discount, priority support, and so on.

Keep in mind that all of the plans offered by Mailbird are billed annually. You can even opt for a 2-year plan at once for your Mailbird Personal account! It’s probably the best Outlook alternative for your business!

OS: Windows
Licensing: Monthly subscription starts at $3.25
Our Rating: 9 / 10

Pros Cons
  • Supports multiple email accounts
  • Postpone options
  • Affordable alternative to Outlook
  • Dark mode available
  • No filters for sorting

5. Spark – customizable Outlook alternative

Spark alternative to Outlook

If taking control of your inbox is a priority for your business, then look no further than Spark. It seamlessly integrates with Outlook, iCloud, Yahoo, Google, Exchange, and so on! You have the freedom to prioritize your email list and get the important emails first!

The Outlook alternative also sends notifications very selectively which means you won’t get distracted by email notifications constantly. You get a built-in calendar, send quick replies, schedule emails for later, set follow up reminders, and so on with Spark.

Spark is an amazing alternative to Outlook for Mac users. If Apple Mail doesn’t work for your business, Spark can happily take its place. At the time of writing, a Windows version is under the development. It means Windows users can benefit equally from this amazing free Outlook alternative very soon!

In this free email client, you get a 5 GB Team file storage, assign 2 active collaborators, 5 email templates, etc. When you decide to bump it up to the Premium Plan of this Outlook alternative and pay $6.39/month, you get 10GB storage for each member of your business team, unlimited templates, Advanced link sharing, Priority support, and many other amazing features!

OS: macOS, iOS, Android
Licensing: Monthly subscription starts at $6.39
Our Rating: 8 / 10

Pros Cons
  • Selective notifications
  • Built-in calendar
  • Up to 10 GB cloud storage
  • Various email templates
  • No Windows version at the time of writing

Microsoft Outlook has shaped the world of email clients as we know it today. But there is always something where one software suite falls behind. The extensive feature set of Outlook has been bottlenecked by its time-consuming operation. And that’s where the Outlook alternatives come to play.
We have gathered the 5 best outlook alternatives for you on our list. All of these share features from the Outlook email application while expanding your options to integrate more features. These are the best email clients money can buy in our opinion.

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